The Advance Processing interface allows a user to generate financial transactions and to optionally create an upload file for the selected records.
Access the Advance Processing interface through the main toolbar by Accounting Tools > Advance Processing.
Figure 10: Accessing Advance Processing
Similar to the Advance Management module, the Advance Processing interface contains a grid which displays all pending advances. Other features are highlighted in the image below.
Figure 11: Advance Processing features
The table below describes the features contained within the Advance Processing interface.
|
Ref. |
Feature Description |
|
A |
Selection grid displays all pending advance transactions. Data fields included in the grid are as follows: Branch – Branch that the driver is assigned to Name – The name of the driver receiving the advance Amount – The dollar amount of the advance Date – Date that the advance was issued Authorized By – The application user that created the advance in Advance Management Reason – Description for advance entered when the advance was created Order Number – The order that the advance was placed under Trip Number – The trip that the advance was placed under Manual Banking Service Send flag – Flag indicating that the record will not be included in an upload to the banking service provider (when checked)
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|
B |
Optionally select/unselect records to be included in the processed batch when the Generate button is pressed. |
|
C |
Running totals of selected record count and total amount of the selected records. |
|
D |
Select/unselect all records within the grid. |
|
E |
Total amount of the selected records that will generate posting transactions. |
|
F |
The total amount of the selected records that will be included in the upload file to a banking service provider. |
|
G |
Button to process the advances, generate postings transactions, and, optionally, create a upload file to a banking service provider. |
|
H |
An option to close the Advance Processing interface. |