A bookmark is simply a point of reference within a Microsoft Word document that can be used for a number of purposes, including being a target for a hyperlink or table of contents. It can also be used as a marker that a separate application, such as Mover’s Suite, can use to insert database values. This latter use is the focus of this document.
Mover’s Suite will recognize a number of bookmark fields within a Microsoft Word document and will replace them with data from the order being referenced at the time that the file is generated.
All available bookmarks are contained within in the Available Bookmarks document (available at support.moverssuite.com or near the top of the Bookmarks topic) and each can be placed within a user’s own Microsoft Word documents by following the procedure within the Managing Bookmark Fields section.
To effectively use the bookmarks a user should understand the attributes of bookmark fields.
Mover’s Suite’s Bookmark Field Attributes
§ They are a cross-reference between database field values and Microsoft Word documents
§ They must be unique within each document
§ They are not case-sensitive
§ Must be an exact match to what the Mover’s Suite application expects
§ They can only be used once within each document
The last attribute is a considerable limitation therefore the application has been modified to have multiple bookmark fields for several key fields. The order record number, for example, may be needed more than once in any particular document, so bookmarks of “ordnum” and “ordern” have been created to pull the record’s Order Number; this allows a user to pull the value up to two times per document.
Duplicate bookmark fields