A user can now define a new batch, in addition to the being able to create a new cash receipt, from the updated New button.  Further, they can choose to work on existing batches available to them (through branch assignment) or transfer an unprocessed cash receipt to another open batch.

 

Use the new Batch Information section to select a batch to open.

Figure 2: Cash Receipts enhancements

 

The New Cash Receipt Batch dialog will be available to a user when opting to create New Batch.  By default the Batch Name will be “Cash Receipts” as the application assumes that a cash receipt is needed.  Another new feature is the ability of a user to select from any Branch assigned to them (based on the user’s Security Profile).

 

Figure 3: New Cash Receipt Batch dialog

 

Tip: Shortcut keystrokes exist for both options available from the New button.  Keystroke of ALT + N will automatically create a new cash receipt and the keystroke of ALT + B will create a new batch record.  In both cases the window will ready for data entry.

 

When in Edit mode, a user can choose from a list of batches available to them.  In fact, any non-processed batches can be edited and moved to another batch; this is helpful when the cash receipt needs to be voided.

 

Figure 4: Batch selection within Cash Receipts

 

As with previous cash receipts, a user can edit a batch record to make corrections until it has been processed; if extra batches are inadvertently created they can be deleted and voided within Payment Management.