Accounting transaction within Mover’s Suite for advances include an Accounts Payable Credit Memo (A/P Credit Memo) and, optionally, an Accounts Payable Invoice (A/P Invoice) to an advance banking service provider.  The A/P Credit Memo will be created anytime an advance is generated and the A/P Invoice will be created when the option to Generate Transactions for the advance banking service provider is set. 

The option to Generate Transactions option is set within the Web Administration Tool > Accounting Setup > Advance Setup.  Note: General Ledger account setup, banking service provider definition, information needed file uploading, etc. are also defined within the Advance Setup. 

Figure 25: Generate Transactions administrative setting

To exemplify the entries that will be generated in Accounts Payable and affect General Ledger accounts, assume that a driver is setup to receive a $200.00 advance from the moving company.  The company will write a check or credit the driver’s card directly and will invoice the banking service provider for the amount they paid to the driver.

The advance for $200 is entered within Advance Management and is generated within Advance Processing.   The actual accounting transactions are not created until processed within Advance Processing.

The processes behind the Generate button within Advance Processing will create an A/P Credit Memo:

If the option to Generate Transactions to a banking service provider is on, then Advance Processing will generate the following transaction:

The following sections cover how a user can establish the accounting setup for advance transactions:

Setup for A/P Credit Memo Transactions

Setup for A/P Invoice Transactions

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Setup for A/P Credit Memo Transactions

Setup for A/P Invoice Transactions