Cash receipts can be created for any revenue generated by order or other means. Each receipt must belong to a batch that will be processed and posted through Payment Management.
Creating a Cash Receipt
1. In MoversSuite,
2. Access Cash Receipts,
3. Create a new receipt by New > New Cash Receipt (ALT+N) and the Cash Receipts tab will open in edit mode,
Note: Creating a new batch will automatically activate the screen for entry of a new cash receipt. Refer to Creating a New Cash Receipt Batch section for more information.
Figure 5: New cash receipt entry
4. Select a Batch from those available in the drop-down menu. Note: Only branches assigned to the user as defined within their Personnel Setup will be visible,
5. Select a Payment Type from those available (as defined within the Cash Receipts Payment Type Setup). The selected Payment Type dictates what label displays on the item description (field below the Payment Type. Fill-in the details of the payment document number, check number, etc.) in labeled field (this field appears under PT Note column within the Deposit Statement Report),
Figure 6: Payment Type determines note field label
6. Enter the Amount of the cash receipt. The receipt must have a positive amount to work with Bank Reconciliation software; negative deposits are not allowed,
Important: Payment Type and Amount cannot be edited once the receipt has been saved.
7. Enter a Note regarding the receipt that will display on the printed payment receipt,
8. Enter Customer Information as needed. This data is specific to the receipt. It is not necessary linked to Order Information or the billed customer of an order (Billing Information > Customer Information),
9. Press Save (ALT+S) to add the receipt to the selected batch. Once the receipt has been successfully added, the Receipt Number and Created by fields will be automatically set and a user will be able to access receipt functions for Print Receipt, Void Receipt, Add and Delete Associated Order(s).
Note: The Receipt Number will be generated automatically based on the Cash Receipt Numbers Setup.
10. Repeat Steps 3 through 9 to add other receipts.
Once a cash receipt has been added to a batch, the batch and related details will appear in Payment Management to be further processed. Refer to the Applying a Cash Receipts Batch for more information.
Tip: To see all open receipts associated to a batch view the Deposit Statement report.
RELATED TOPICS:
Applying a Cash Receipts Batch