The Detail Processing tab allows a user to add and delete detail records from a manual batch and allows for payments and charges to be adjusted and applied to a batch. When a payment or charge has been applied, the batch as whole is moved to the In Process state and an appropriate records will be created for the detail records enabling them to posted.
Applying detail records depends on the payment type and whether the amount of the transaction is positive or negative.
Figure 21: Payment Management > Detail Processing
Functions available directly from the Detail Processing tab:
|
Detail Processing Functions |
Description |
|
Add |
Opens the Add Wizard allowing the user to create a new detail record for the manual batch. Note: Details can only be added to manual batches that are not posted or voided. |
|
Delete |
This option will delete the selected detail record from a manual batch. If the batch was imported or generated in the Cash Receipts module then items belonging to the batch can only be deleted from within Cash Receipts. |
|
Apply/View |
For non-posted batch details, the Apply option can apply payments or invoices in a batch. For cash receipt and claim detail records, the Apply Wizard will open. For payments, the Modify Wizard will open. For posted batch detail records, the View option will be available to allow a user to view the what transpired during the apply process for the selected item. Note: Users can double-click on a record to evoke either the appropriate apply function or to view the posted record information. |
|
Generate Transactions |
When all the detail records have been applied for a batch, a user can elect to generate transactions. The batch cannot be posted or voided. |
Figure 22: Payment Management > Detail Processing data grid
Fields displayed within the Detail Processing data grid:
|
Detail Processing Data |
Description |
|
Expand/Collapse |
The expand ( |
|
Applied Indicator |
A checkmark icon ( |
|
Payment Code |
Displays the payment type for the transaction as defined within the Payment Code Definitions section. Right-Mouse Click Option A user can change the Payment Code associated to a line item by right-mouse clicking within the Payment Code column and selecting a different code. |
|
Order |
Displays the Order Number associated to the detail item. |
|
Description |
Displays the transaction description or shipper name depending on the payment classification. |
|
Entered By |
Displays the name of the MoversSuite user that entered the detail record. |
|
Receipt Number |
Displays the receipt number associated to a cash receipt transaction. |
|
Amount |
Displays the dollar amount associated to the transaction item. |
|
Notes |
Accounting notes are accessible
through the icon ( Refer to the Payment Management Notes topic for details. |
) and collapse (
) buttons allow a user to view the order
association(s) that comprise a detail line item.
) will appear in the first column to
indicate when the detail line item is fully applied.
)
displayed within the Notes column. If a note is available for the
record, then a checked-note icon (
) will appear, otherwise the standard
note icon will be indicated. Pressing either icon will open the
Accounting Note dialog where notes can be added or edited.
Using Payment Management Wizards
Add and Deleting Manual Batch Detail
Records
Applying Payments and Charges to Detail
Records