The Split Statement dialog allows the user to break up a payment statement into separate groups of records identified by a given description.  A batch, for example, can be separated into groups of similar items for accounting purposes, such as splitting charges owed to a van line (AP) from the payment received from a van line (AR), and then assigned to multiple workers to process a single batch concurrently.

 

Important: Once a split has occurred on a batch it cannot be reversed or voided.

 

Figure 12: Split Statement dialog

 

The table below lists the field and functions within the Split Statement screen. 

 

Note: Each column can be sorted by clicking on any column heading.  See Data Grids for details.

 

Statement Detail	Description
Branch	Displays the branch of the agency that the statement import represents.
Payment Batch	Displays the name of the batch being split.
Status	Displays the status of the batch being split.
Description	Enter a text description to be associated to the split group.
Generate	Generates a split group based on the selected record.
Check	Places a check in the Split column to indicate that the record(s) selected in the data grid will be included in the split group.
Un-Check	Removes the check from the Split column and deselects the record(s) selected in the data grid from the split group.
Done	Creates all split groups generated within the Split Statement dialog.  Generated split groups will not be saved unless Done is pressed.
Cancel	Closes the Split Statement dialog without saving the generated splits.

 

 

A batch can be split for a variety of reasons, such as for reporting and for separate work assignments among users.  A batch can only be split if the current batch Status is either one of the following:

•      Downloaded

•      Open

•      Manual

 

Splitting a Payment Batch

1.   In MoversSuite,

2.   Access Payment Management,

3.   Select a batch from the Batch Management list that has a Status of either Downloaded, Manual, or Open,

Figure 13: Payment Management > Batch Management > Split button

4.   Press the Split button and a file Split Statement dialog will appear with a listing of all batch details displayed in the data grid,

5.   Enter a Description for the split group to be created,

Tip:  Separate items based on their Payment Code to distinguish Account Payables (Payment Code of “P”), Account Receivables (“M”), and Claims (“C”).

Important: Items with a Payment Code of “P” that are related to an order for a positive amount should have their Payment Code changed to “M.”  See Applying Payments and Charges to Detail Records for details.

6.   Select records for the split group by placing a check in the Split column.  A user can click on the box in the Split column to add or remove a check, or use the Check and Un-Check buttons to perform the operation on multiple records:

a.   Select multiple records by clicking on a starting record

b.   Press and hold either the SHIFT (select a range) or CTRL (select multiple records individually), keyboard buttons,

c.   Press either Check or Un-Check,

d.   Release the SHIFT or CTRL keyboard button.

Tip:  All records in the grid can be sorted by pressing any column heading.

Figure 14: Sample record selection in Split Statement dialog

7.   Once selections have been made for a split group, press Generate and a Warning dialog will appear,

Figure 15: Split statement confirmation dialog

8.   Answer Yes to the warning to continue creating the split group.  Records that are already associated to a generated split group will not appear within the data grid. 

Note:  Split groups will not be added permanently until Done is pressed; Cancel will remove all generated split groups.

9.   Repeat Steps 5 through 8 to create other split group(s) until all records belong to a split group (no records will appear in data grid),

10.  When all statement detail records belong to a split group, the data grid will contain no records, press Done to complete the split.  The Split Statement dialog will close and the Batch Management data grid will display the batch with a Status of Split. 

Note: Pressing Cancel will remove all generated split groups.

 

A batch that is split will list each split group separately under the original batch. 

Figure 16: Sample split van line statement batch

 

The batch and related split groups will have a Status of “Split” and each split group will display a Control Amount that reflects the total dollar amount of all transactions within each grouping.   Use the Details button to view the split group summary data and to update the Control Amount associated to the particular group.  Refer to the Statement Detail section for more information.

 

Figure 17: Statement Detail dialog

 

Each split batch will need to be individually processed to become posted.