Statement Import Summary

Payment Management > Batch Management > Batch Functions > Importing Statements from a Van Line

Statement Import Summary

The Statement Import Summary allows to confirm and adjust the following batch settings (described in more depth within the Statement Detail section):

• Description

• Cash/Clearing Account

• Wire/Journal Date

Additionally, the error found during the statement file translation are listed within the Problem Encountered During Import data grid. This grid can be used to select individual records and perform the following functions to each listed problem:

• Set accounting notes

• Correct an entry by Associate Order

• Correct an entry by Set Payment

• Set the option to create a charge to the vendor on the corresponding transaction

Figure 11: Statement Import Summary screen

The general fields and functions available within the Statement Import Summary are described below.

Field/Function	Description
Branch	Displays the branch of the agency that the statement import represents.
Division	Displays the division associated to the batch record.
Statement Amount	Displays the dollar amount originally set for the batch. This value can be set using Statement Detail.
Description	Enter the name set as the description for the batch record. This value can also be set using Statement Detail.
Cash/Clearing Account	Select a master general ledger account to generate accounting entries under for the batch. Accounts selected here are defined in Payment Management Posting Accounts setup. This value can also be set using Statement Detail.
Wire/Journal Date	Enter date that funds were actually deposited or transmitted for the batch. This value can also be set using Statement Detail.
Number Of Items	Displays the total number of records included in the statement import file.
Associate Order	Opens the Find Order(s) By dialog and allows the user to select an order using order, customer, and/or store information. Refer to the Find topic for more information.
Set Payment Type	Opens the Select Payment Code dialog that allows the user to modify the payment code for the selected transaction. Refer to the Payment Code Definitions section for more information.
Charge Matching Vendor	When checked, the option instructs the application to search transactions linked to the driver’s vendor in addition to those of the associated driver for validation. If this option is unchecked, then only transactions linked to the driver will be checked for verification.
Done	Instructs the application to verify and save changes made to the statement import.
Cancel	Instructs the application to cancel the statement import process for the selected file. Changes made to the statement within the Statement Import Summary will be lost as well.

The table below lists the data fields within the Problem Encountered During Import data grid.

Note: The data listed in the order in which appears in the statement import file.

Data Field	Description
Accounting Notes	Set and view notes associated to the selected error record. Notes added here will be visible within the Detail Processing tab.
Order/Control	Displays the order number or the general ledger account associated to a vendor.
Description/Shipper	Displays the description or shipper name set for the selected transaction.
Transaction Date	Displays the date that the selected transaction took place on.
Payment Code	Displays the payment code set for the error record. Use the Set Payment Type function to update this field. Refer to the Payment Code Definitions section for more information.
Amount	Displays the dollar amount associated to the selected transaction.
Problem	Displays the text of the MoversSuite error encountered during the import process.