The GL Allocate Wizard is available through the Apply Wizard and Chargeback Apply Wizard and allows a user to divide up receivables or chargeback responsibility by allocating funds to a general ledger account and, optionally, a specific order. 

 

Figure 37: GL Allocate Wizard

 

Described below is a general procedure on using the Allocate Wizard.

 

Creating General ledger allocations for receivables

1.   From the Apply Wizard or Chargeback Apply,

2.   Press the ellipses button () next to GL Account Allocation button (Apply Wizard) or press the GL Account Allocation button (Chargeback Apply) and the GL Allocate Wizard will open for  the selected receivable,

Figure 38: Apply Wizard > GL Allocate Wizard button

3.   Select a Branch that the allocation will be applied to,

4.   Select a Division, if needed,

5.   Select a Main Account as the General ledger that this allocation will be posted to,

6.   Select an associated Order Number to post the allocation against,

7.   Update the Description for the allocation record, if necessary,

8.   Enter an Amount for the allocation.  The dollar amount entered for all allocation sub-records cannot exceed the total Unapplied Amount (either negative or positive).   The Amount can be a negative dollar amount which will add to the payment balance.  To enter a negative amount, precede the amount with a hyphen (“-“),

Note:  A Main Account nor Order Number will be needed when the allocation amount is less than $0.00,

9.   Press the Add button to create an allocation sub-record in the GL Allocate Wizard data grid,

10.  Enter Edit to modify an existing allocation sub-record or press Delete to remove the sub-record.   When in Edit mode, the data for the sub-record being edited will be filled into the labeled fields and the Add button will converted into a Save button; pressing Save will close the sub-record,

11.  Repeat Steps 3 through 10 to create more allocation sub-records,

12.  Press Done to close the GL Allocate Wizard dialog.  If allocation sub-records have been created and the total amount exceeds the Unapplied Amount, then an error will be generated.  A user will need to make adjustments to the amounts and records using the Edit and Delete options.

 

Allocations made to the receivables will be reflected in the GL Account Allocation.  For payments or chargeback items, the allocations made in a positive amount will decrease the Payment Balance or Chargeback Amount and Balance, while negative amounts will increase the Payment Balance or Chargeback Amount and Balance.