Modify Wizard is used to apply payable items (Payment Code of “P” with a positive or negative dollar amount) to either a general ledger account or a particular vendor.  Further, the Allocate Wizard, available through the Allocate button, allows the user to specify multiple general ledger and vendors to apply a payment to.

 

The Modify Wizard will appear for payables that are either move or claim related or selected to be applied through the Payment Management > Detail Processing > Apply function. 

 

Figure 32: Modify Wizard

 

Fields and functions of the Modify Wizard are described in the table below.

 

Modify Wizard Field	Description
Order	Displays the Order Number of an associated order.
Description	Displays the text description of the line item which can be modified.
Amount	Displays the total amount of the line item.
Contest Entire Charge or Van Line Refund	This option allows for the creating of accounting documents for the entire payment or refund depending on whether the payable is for a positive or negative amount. Van Line Refund will be required for a payable with a positive dollar amount. Neither option is available for claim-related items.
Branch	Select the branch of the agent to be associated to the line item.
Division	Select the division associated to the line item.
Main Account	Allows a user to select a general ledger account for recording the accounting transactions under.
Vendor	Allows the user to select a vendor to be used when creating accounting transactions.
1099	Allows the user to mark the transactions to be reportable as a 1099.
Allocate	Allows the user to specify more than one general ledger account and/or vendor.
Done	Saves changes made to the record currently being accessed and closes the Modify Wizard.
Wizard navigation	These buttons allow users to navigate between like records without closing the wizard.  Refer to the Using Payment Management Wizards section for more information.

 

 

Described below is a general procedure on using the Modify Wizard.

 

Updating a payment using the Modify Wizard

1.   In Payment Management > Detail Processing,

2.   Select a payment to be updated from the data grid.  Records with a Payment Code of “P” or “M” and showing a negative Amount will be updated using the Modify Wizard,

3.   Press the Apply button and the Modify Wizard will appear,

4.   Update the Description for the payment, if needed,

5.   If the payment will require associated documents for follow-up entries, then click the Contest Entire Charge (negative payment amount) or Van Line Refund (required for positive payment amount).  The necessary document will be created for manual entry in Microsoft Dynamics GP.  When the payment is a positive amount the Van Line Refund option automatically set,

Note: Selecting Contest Entire Charge or Van Line Refund option will remove the Main Account or Vendor setting.

Note: Neither Contest Entire Charge nor Van Line Refund is available for items associated to a claim-related item.

6.   Select a Branch that the payment will be applied to,

7.   Select a Division, if needed,

8.   Select a Main Account as the General ledger that this payment will be posted to, or

9.   Select a Vendor to post the payment against.  Use the Find Vendor feature to search by Vendor Name or ID use the By ID option to switch the Vendor field from displaying vendor names to vendor identification numbers,

Figure 33: Vendor select button

10.  Mark the payment as 1099 reportable, if necessary,

11.  Click on Allocate to add, adjust, or delete any allocation set for this payment.  See the Using the Allocate Wizard for details,

12.  Access the next record in the wizard.  See Using Payment Management Wizards for details,

13.  Repeat Steps 4 through 12 to apply other payment items,

14.  Press Done to save the changes made to the current payment and close the Modify Wizard.

 

Change made within the Modify Wizard will be reflected in the data displayed within the Detail Processing data grid.