Field/Function

Description

Move Dates

Range

Possible date and time ranges that the shipper has scheduled for packing, loading, and delivery of the order. 

See Date Fields and Time Fields for more information.

Note: 

If the date range has only a single date, it is not necessary to complete the second date field.

Preferred

Customer preferred dates for packing, loading, and delivery of the order.

See Date Fields and Time Fields for more information.

Actual

Actual dates for packing, loading, and delivery of the order.

See Date Fields and Time Fields for more information.

Automobile

This section is used to enter information about the automobile portion of an order. 

Automobile (checkbox)

Checkbox indicating that automobile data is present for the order.

Auto With Shipment (checkbox)

Flag indicating that additional items will be shipped with the specified automobile.

Year

Model year of the automobile (up to 4 characters).

Description

Description of the automobile (up to 32 characters).

Make

Manufacturer make of the automobile as defined within Auto Make Setup for SIRVA.

Class

Use this field to select a class of the automobile as defined within Auto Class Setup.

Model

Enter the name of the manufacturer of the automobile (up to 12 characters).

Note: Data for weight, length, width, and height can be in feet or inches depended on the reference.  SIRVA references this data based on whether the item is considered bulky or a crate.  See SIRVA Registration Upload Content and Auto Make Setup for SIRVA for details.

Weight

Enter the weight of the automobile.

Enter the vehicle identification number of the automobile (up to 32 characters).

Length

Enter the length of the automobile.

Width

Enter the width of the automobile.

Height

Enter the height of the automobile.

Registration Authorization

Use this field to record a confirmation number (up to 32 characters) provided by the van line if an exception is granted to the pattern of service requirements.

Book Date

Displays the date and time that the order was booked (see Book Order Information).

Note:

This date is automatically set when the order is booked in MoversSuite or when the record is imported from a third party application.

Weight

Enter the total weight of the shipment.

Miles

Estimated amount of miles to be used in transportation associated to the order is documented within this field.

Cubic Feet

Estimated space in cubic feet occupied by the shipment.

Linear Feet

Estimated space in linear feet occupied by the shipment.

Disc l/h

Estimated dollar amount of discounted line haul.

Storage Requirement

Documents the storage needed for the shipment based on values defined within in Storage Requirement Setup.  This setting is typically used by a van line associated to the order.

Preferred Van Requested (checkbox)

Indicates whether a preferred van service is included with the order.

Request Self Haul

Request for self haul process involves notifying the dispatcher that an order is available to be registered.  The dispatcher can then view the order and determine whether the company will haul the shipment (self haul) or register it through a van line system (declined self haul).

Request Self Haul

Users will have the ability to select this option to send an email message (subject set to Request Self Haul) to various personnel notifying them that shipment is pending.  Once this request has been sent, the text of the button will change to Self Haul Requested and users will be unable to edit the Date, Weight, Line Haul, and Mileage of the order.

Read more about the email functions behind this command through the Automatic Email Notifications topic. 

Yes or No

Dispatchers will have the option to approve the self haul request (Yes) or to decline it (No). 

If the self haul request is approved, an email message will be sent out with a subject line of Accept Self Haul.

If the self haul request is declined then no message will be sent and the edit lock will be removed from the Date, Weight, Line Haul, and Mileage fields.

When a dispatcher sets this field to Yes, the Authorization and By fields will be set as well.

Note:

In order to set the Yes or No authorization for the self haul, the user must be defined as a dispatcher in MoversSuite (must have a Labor Type set to Disp or LD Disp within Personnel Setup).

Authorization

Displays the date that the self haul was authorized.

By

Displays the name of the dispatcher who authorized the self haul. 

Note:

Displays the Last Name of the MoversSuite user from Personnel Setup.

Valuation

Select a valuation to assign to the order from the list of those defined in Valuation Setup.

Note:

Valuation values are defined within Valuation Setup and typically involve a third party application.

Per Pound

If the valuation selected requires per pound data then it can be set here. 

Amount

If valuation is based on weight then this field represents the dollar amount of valuation placed on the shipment.

Type of Move

The move type is required for booking an order.  It is used to determine the order number created and is used in transaction processing through Revenue Entry.

Refer to the Move Type Setup for further information.

Authority

Type of authority responsible for the move and invoicing.  The authority of an order must be set for Revenue Entry processing.  The authority can be set to either Own Authority if the moving company is responsible or Van Line if the responsibility of the move is through a van line.

Commodity

Select a type of commodity for the shipment being moved from the list of those defined within Commodity Type Setup for SIRVA.  The commodity is required for processing through Revenue Entry and determines how general ledger accounts used in transaction processing are computed.

Service Type

Select the level of service to be performed for the order from those defined within Service Type Setup.

Shipment Type

Select a shipment classification for the move from the list of those defined within Shipment Type Setup.

Shipment Details

Opens the Shipment Information screen allowing a user to enter data regarding the specific requirements of the move. 

Note:

The text of the Shipment Details button will change to a bold weight when Shipment Information has been added.

Special Instructions

Opens the Special Instructions screen allowing a user to add a memo to the order to be referenced by coordinators responsible for the move at the origin and destination locations.  Separate instructions can be created for each of the Origin and Destination options each of which appear on the standard Work Ticket report.

Special Instructions memos can be subsequently edited.  The Last Edited By data will automatically fill in when changes have been recorded.

Note:

The text of the Shipment Details button will change to a bold weight when Shipment Information has been added.

Directions

Opens the Directions screen allowing a user to add a memo to dispatch regarding the specifics needed at the origin or destination locations.  Separate directions can be created for each of the Origin and Destination options each of which appear on the standard Long Distance Work Ticket Report and Work Ticket Report.

Directions memos can be subsequently edited.  The Last Edited By data will automatically fill in when changes have been recorded.

CPU Quantities

Opens the Update Containers, Packing and Unpacking screen allowing a user to add/edit quantity estimates for container, packing, and unpacking and to setup crating information.

See the CPU Estimates topic for more information.

Related Order

This section establishes a link between the current order and another. 

Related Order (checkbox)

Activates the data fields within the Related Order section and marks the order as related to separate order.

Related Order (field)

Enter the MoversSuite order to open when Go To is pressed.

The value entered must match exactly what displays for the Order Number in the information bar.  For example, Order Number “123-1234-10- - -“ must be entered with the trailing dashes.

Go To

This function opens the related order with the Move Information tab open.