Setup Location: Mover’s Suite Administration > AFS > Invoice > Invoice Terms
Figure 50: Invoice Terms setup area
The Invoice Terms setup allows the administrator to define the default charge and conditions to be displayed on all invoices. Only one record can exist for each branch of operation.
These terms will be used when the “from System” option is selected for the Invoice Terms option within the New Complete/New Supplement Invoice interface.
Figure 51: Invoice Terms within MoversSuite
Use the following table to define branch-specific Invoice Terms records using the Mover’s Suite Mover’ s Suite Administration.
|
Invoice Terms Option |
Description |
|
Charge Amount Type |
This setting controls whether the amount specified in the Charge Amount field is considered a Flat rate or a Percentage. If this field is set to Percentage and the Charge Amount is “1.5”, then the amount of the charge displayed on the invoice will be 1.5% of the invoice amount. |
|
Branch ID |
Select a branch for which the Invoice Terms record will apply. The branch of the order is used to determine which branch is used within this table. Important: There can only be one Invoice Terms record for each branch. |
|
Days Due |
This is the number of days that is added to the invoice date to compute the Due Date and the “After mm/dd/ccyy pay” statement that appears on invoices. |
|
Charge Amount |
This value is interpreted as either a percentage or a flat dollar amount depending on the Charge Amount Type. The amount computed as a result is added to the invoice’s Amount Due to compute the late payment fee as displayed after the “After mm/dd/ccyy pay” statement on the invoice. Enter a numeric value up to 9 digits in length, including decimal place. |
|
Minimum Charge |
This is the minimum amount of the late charge that is added to the Amount Due to compute the late charge amount. If this amount is greater than that computed using the Charge Amount, then the Minimum Charge will be added to the Amount Due, as displayed as part of the “After mm/dd/ccyy pay” statement on the invoice. |
|
Conditions |
Enter the text description for the charges that will be applied. |
Example use of the Invoice Terms:
Assume that the administrator has set the following values within Invoice Terms setup:
Figure 52: Sample Invoice Terms settings
The Invoice Terms set in (above) will produce the following results, where the computed late charge increment of $18.45 [$1,229.71 – ($1,229.71 x 1.015)] is less than the Minimum Charge of $25.00 therefore the Minimum Charge is used to compute for late payment amount of $1,254.71 ($1,229.71 + $25.00).
Figure 53: Output of Invoice Terms example