Optionally, a moving company can choose to invoice the banking service provider directly for advances. 

 

These transactions perform the opposite accounting entries from the A/P Credit Memo.  An Accounts Payable Invoice (A/P Invoice) for a banking service provider will debit the Advance GL Account and credit the Accounts Payable for the provider.  The General Ledger setup for these transactions is automatic when a Vendor ID is specified within the Banking Service Provider section within Advance Setup.

 

The following procedure illustrates how an administrator can define the vendor involved with the A/P Invoice to a banking service provider

 

Defining the Accounts Payable General Ledger for an Advance A/P Invoice

1.   Access the MoversSuite Administration - web,

2.   Open the Advanced Setup from within the Accounting Setup > Advance Setup screen,

3.   Press the Edit button to allow the fields to be edited,

Figure 29: Provider fields needed to generate an A/P Invoice

 

4.   Select a Provider from the list, such as “T-Chek”,

Note:  If only one provider has been established, then the provider setup on the system will automatically display for the Provider.

5.   Select a Vendor ID from the drop-down list for the ven dor associated to the banking service provider (provider must be setup in Microsoft Dynamics GP).  This option must be set in order to set the Generate Transactions flag,

6.   Place a check in the box next to Generate Transactions to allow invoice transactions to be generated.  If this option is not checked, then an A/P Invoice transactions will not be generated.  Note: If not using a banking service provider, using this option will still create an invoice in Accounts Payable for all generated advances for the selected vendor,

7.   Press Save to keep the changes.

 

When A/P Invoices are created within the Advance Processing interface the Vendor selected above will be included and have their Accounts Payable account credited by the transaction.  I