The Storage Setup defines the basic General Ledger settings needed when generating billing charges.  Another important Storage Setup setting is the Use Deferred flag. 

 

Defining Storage Setup

1.   Access the Mover’s Suite Administration,

2.   Open AFS > Storage > Storage Setup,

3.   Click in the row indicating “Click here to add a new row”,

4.   Choose Use Deferred to create deferral records for newly created revenue items that are not in the current billing period.  With this flag set, the application will create Storage Deferral records and update the deferral account referenced through the Account and SubAccount fields (below) instead of a revenue account.  Alternately, the Manual Deferred flag can be set to reference the Manual Deferred GL instead of the Account and SubAccount, 

Note:  The Account and Subaccount are used along with the Branch, Department, or Division settings to compute the entire General Ledger account number.

5.   Choose Manual Deferred to reference the Manual Deferred GL instead of referencing the Account and SubAccount values when generating transactions for deferred billing.  This setting will only be interpreted when the Use Deferred flag is checked,

6.   Enter the Manual Deferred GL if the Use Deferred and Manual Deferred are both checked.  Deferral transactions created during a bill run will be posted to this general ledger account,

7.   Enter the Account and SubAccount to be referenced when deferral records are created during a billing run.  These values will only be used when the Use Deferred flag is set and the Manual Deferred flag is not set,

Note:  The Account and Subaccount are used along with the Branch, Department, or Division settings to compute the entire General Ledger account number.

8.   Press the Tab key to add the record to the database.