This section describes how safety information can be updated within the MoversSuite Administration - web.

 

Administrative Safety Roles

 

 An administrator must have access to the following MoversSuite Administration - web roles in order to update safety information for personnel and equipment records:

 

Personnel Role	Grants access to the following area
EquipmentSafetyInfo	MoversSuite Administration - web > Move Setup > Equipment > Safety
PersonnelSafetyInfo	MoversSuite Administration - web > User Setup > Personnel > Safety

 

Roles are defined within MoversSuite Administration - web > User Setup > Personnel > Roles.

 

 

Assigning Safety Information to Crew

 

Update the safety information for employees, such as crew members. 

 

Updating Personnel Safety Information

1.   Access the MoversSuite Administration - web,

2.   Open the User Setup > Personnel setup,

3.   Locate an Employee from the available list,

4.   Select the Safety tab,

Figure 21: Safety tab within the Personnel setup

5.   Press the Edit button to update the data,

6.   Select dates for the License Expires Date, Last Physical Date, and Next Physical Date as needed.  Note: The License Expires Date and Next Physical Date will trigger the colored status indicator visible within Local and Long Distance Dispatch,

7.   Click on Administrative Hold to set a flag that prohibits the employee from being assigned to a crew.  A text box will appear when this option is selected and a user will be required to enter an explanation of the reason why the administrative hold was placed,

8.   Press the Log Event button to open the Log an Event dialog to note a Safety Event for the selected employee, 

9.   Press the Save button to keep changes made to the record,

10.  Repeat steps 3 through 9 to update the safety information for other employees.

 

Assigning Safety Information to Equipment

 

Update the safety information for equipment referenced through Local Dispatch. 

 

Updating Equipment Safety Information

1.   Access the MoversSuite Administration - web,

2.   Open the Move Setup > Equipment setup,

3.   Locate an Equipment record from the available list,

4.   Select the Safety tab,

5.   Press the Edit button to update the data,

6.   Select dates and enter data for the following fields, as needed:

Equipment Safety Fields

Equipment Condition

Last Sanitized Date

Next Sanitized Date

Last Inspected Date

Next Inspected Date

Last Inspection Odometer

Last Service Date

Next Service Date

Last Service Odometer

License Due Date

ICC Due Date

Note: The Next Sanitized Date, Next Inspection Date, Next Service Date, License Due Date, and ICC Due Date fields will trigger the colored status indicated visible within Local and Long Distance Dispatch,

7.   Click on Administrative Hold to set a flag that prohibits the piece of equipment from being assigned within Local Dispatch.  A text box will appear when this option is selected and a user will be required to enter an explanation of the reason why the administrative hold was placed,

8.   Press the Log Event button to open the Log an Event dialog to note a Safety Event for the selected employee, 

9.   Press the Save button to keep changes made to the record,

10.  Repeat steps 3 through 9 to update the safety information for other employees.